Our websites use cookies. Cookies are text files that are stored on a computer system via an internet browser.

Numerous websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier for the cookie. It consists of a string of characters that can be used to assign websites and servers to the specific web browser in which the cookie was stored. This enables the websites and servers visited to distinguish the individual browser of the person concerned from other web browsers that contain other cookies. A specific Internet browser can be recognised and identified via the unique cookie ID.

By using cookies, we can provide users of this website with more user-friendly services that would not be possible without the use of cookies.

Cookies enable us to optimise the information and offers on our website for the benefit of the user. As already mentioned, cookies enable us to recognise users of our website. The purpose of this recognition is to make it easier for users to use our website. For example, users of a website that uses cookies do not have to re-enter their access data each time they visit the website, as this is done by the website and the cookie stored on the user's computer system. Another example is the cookie used for a shopping basket in an online shop. The online shop uses a cookie to remember the items that a customer has placed in their virtual shopping basket.

The data subject can prevent the setting of cookies by our website at any time by means of a corresponding setting in the Internet browser used and thus permanently object to the setting of cookies. Furthermore, cookies that have already been set can be deleted at any time via an Internet browser or other software programmes. This is possible in all common Internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be fully usable.

Our website collects a range of general data and information each time a data subject or an automated system accesses the website. This general data and information is stored in the server log files. The following may be recorded

• the browser types and versions used,
• the operating system used by the accessing system,
• the website from which an accessing system reaches our website (so-called referrer),
• the sub-websites accessed via an accessing system on our website,
• the date and time of access to the website,
• an Internet Protocol address (IP address),
• the Internet service provider of the accessing system, and
• other similar data and information that serves to avert danger in the event of attacks on our information technology systems.

When using this general data and information, we do not draw any conclusions about the data subject. Rather, this information is required in order to

• deliver the content of our website correctly,
• optimise the content of our website and the advertising for it,
• ensure the long-term functionality of our information technology systems and the technology of our website, and
• provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack.

We therefore evaluate this anonymously collected data and information statistically and with the aim of increasing data protection and data security in our company in order to ultimately ensure an optimal level of protection for the personal data we process. The anonymous data in the server log files is stored separately from all personal data provided by a data subject.

If you have any questions about data protection or the processing of personal data, you will find the contact details of the controller in accordance with Art. 4 (7) of the EU General Data Protection Regulation (GDPR) below:

UnternehmerTUM GmbH

Lichtenbergstr. 6

85748 Garching near Munich

Authorised representative:

Prof. Dr Helmut Schönenberger (CEO)

Stefan Drüssler

Claudia Frey

Christian Mohr

Thomas Zeller

Email: datenschutz@unternehmertum.de

Legal notice: https://www.unternehmertum.de/impressum

Below you will find the contact details of the data protection officer:

Alexander Stolberg-Stolberg

SVF Lawyers

Oberanger 30

80331 Munich

E-Mail: stolberg@unternehmertum.de

Telephone: +49 89 21025120

It is our general policy to store personal data only for as long as is absolutely necessary for the provision of our services and products. This means that we delete personal data as soon as the reason for data processing no longer exists. In some cases, we are legally obliged to store certain data even after the original purpose has ceased to exist, for example for accounting purposes.

If you wish to have your data deleted or revoke your consent to data processing, the data will be deleted as soon as possible and insofar as there is no obligation to store it.

We will inform you about the specific duration of the respective data processing below, provided we have further information on this.

The controller collects and processes applicants' personal data for the purpose of handling the application process. This involves processing personal data that the applicant has provided to UnternehmerTUM (CV, references, questionnaires, interviews, previous activities) or career-related information that the controller has obtained from publicly available sources (e.g. professional social media networks, application websites, etc.).

This also includes information that is publicly available and contains job-related data, such as a profile on professional social media networks.

Processing may also be carried out electronically. This is particularly the case if an applicant submits the relevant application documents to the controller electronically, for example by email.

If the controller concludes an employment contract with an applicant, the data transmitted will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If the controller does not conclude an employment contract with the applicant, the application documents will be automatically deleted six months after notification of the rejection decision, provided that no other legitimate interests of the controller prevent deletion.

Other legitimate interests in this sense include, for example, the burden of proof in proceedings under the General Equal Treatment Act (AGG).

Talent pool

The talent pool is used to match your applicant profile with relevant future positions. If there is a match, we will contact you again.

If you expressly wish to be included in our talent pool by confirming "storage in the talent pool" in an email after rejection, we will store your data until revoked, but for a maximum of 12 months. You will be informed one month before expiry and can thus extend the storage of your data in the talent pool for a further 12 months. After expiry of the term, your data will be deleted automatically and without separate notification.

The legal basis for the processing of your application documents is Art. 6 (1) (b) and Art. 88 (1) GDPR in conjunction with § 26 (1) (1) BDSG.

Personio

The data you enter in the application form is first transferred to our servers. The data is then transferred via an interface (API) to our personnel software Personio from Personio SE & Co. KG, Seidlstraße 3, 80335 Munich (hereinafter referred to as "Personio" - https://www.personio.de/impressum/).

Personio's privacy policy can be found here:

https://www.personio.de/datenschutzerklaerung/.

Personio uses Amazon Web Services Europe (AWS) as its hosting provider. According to Personio, AWS data centres are certified to DIN ISO/IEC 27001 and DIN ISO/IEC 27018, among other standards, and guarantee the highest level of data protection security. In addition, all customer data is stored on servers within the European Union. According to its own statement, Personio takes additional technical and organisational measures to ensure the security of processing. Further information is available here:

https://assets.ctfassets.net/p03bi75xct27/56BL9DoIRmvpSdMGaoXOGb/d37538c416fad1dd671eacba1b7073e6/2022_AWS_DataSecurity_Brochure_DE-2.pdf

We have concluded a data processing agreement with Personio. The legal basis for data processing is Art. 6 (1) (b) GDPR.

A contact form is a web form that you can fill out on our website to get in touch with us easily. This usually involves sending us personal data such as your name, email address and message. This information helps us to process your enquiries in a targeted manner and to get in touch with you.

We provide a contact form so that you can communicate with us quickly and easily. Whether you have questions about our services, feedback or other concerns, you can contact us directly using the contact form. We use the data you enter exclusively to process your request and to contact you. If further steps result from the contact, such as a quotation or a contractual relationship, we will also use the data for this purpose.

The specific data processed depends on the information you provide in the contact form. As a rule, this includes:

• Name
• Email address
• Telephone number (optional)
• Content of the message
• Date and time of transmission
• IP address and technical metadata (for security and traceability)

This information helps us to better classify and respond to your enquiry.

We only store data from the contact form for as long as is necessary to process your request. If a business relationship is established, the corresponding storage periods apply as for customer data. In special cases (e.g. legal disputes), longer storage periods may apply.

In order to offer our services and contractual performance, we also process data from our customers, business partners and other third parties. This data always includes personal data. Customer data refers to all information that is processed on the basis of a contractual or pre-contractual cooperation in order to be able to provide the services offered. Customer data is therefore all the information we collect and process about our customers.

There are many reasons why we collect and process customer data. The most important one is that we simply need various data to provide our services. Sometimes your email address is sufficient, but if you purchase a product or service, we also need data such as your name, address, bank details or contract details. We also use the data for marketing and sales optimisation so that we can improve our overall service to our customers. Another important point is our customer service, which is always very important to us. We want you to be able to contact us at any time with questions about our offers, and for this we need at least your email address.

At this point, we can only provide a general overview of the data that is stored. This always depends on the services you purchase from us. In some cases, you only provide us with your email address so that we can contact you or answer your questions, for example. In other cases, you purchase a product or service from us, and we require significantly more information, such as your contact details, payment details, and contract details.

Here is a list of possible data that we receive from you and process:

• Name
• Contact address
• Email address
• Telephone number
• Date of birth
• Payment details (invoices, bank details, payment history, etc.)
• Contract details (term, content)
• Usage data (websites visited, access data, etc.)
• Metadata (IP address, device information)

As soon as we no longer need the customer data to fulfil our contractual obligations and our purposes, and the data is also not required for possible warranty and liability obligations, we delete the corresponding customer data. This is the case, for example, when a business contract ends. After that, the limitation period is usually 3 years, although longer periods are possible in individual cases. We also comply with the statutory retention obligations. Your customer data will certainly not be passed on to third parties unless you have given your explicit consent.

When you register or sign up for events or individual programmes with us, personal data may be processed if you enter personal data or if data such as your IP address is collected during processing. You can read more about what we mean by the rather cumbersome term "personal data" below.

Please only enter data that we require for registration and for which you have the consent of a third party if you are registering on behalf of a third party. If possible, use a secure password that you do not use anywhere else and an email address that you check regularly.

Below, we provide information about the exact nature of data processing, because we want you to feel comfortable with us!

When you register, we collect certain data from you and enable you to easily log in online later and use your account with us. An account with us has the advantage that you do not have to re-enter everything each time. This saves time and effort and ultimately prevents errors in the provision of our services.

In short, we process personal data to enable the creation and use of an account with us. If we did not do this, you would have to enter all your data each time, wait for our approval and enter everything again. We and many, many customers would not find this very convenient. How would you feel about it?

All data that you provided during registration, enter when logging in, or enter when managing your data in your account.

During registration, we process the following types of data:

• First name
• Surname
• Email address
• Company name
• Street + house number
• Town
• Postcode
• Country

When you register, we process the data you enter during registration, such as your user name and password, and data collected in the background, such as device information and IP addresses.

When you use your account, we process data that you enter during account use and that is created in the course of using our services.

We store the data entered at least for as long as the account linked to the data exists and is used by us, as long as contractual obligations between us exist and, if the contract ends, until the respective claims arising from it have become time-barred. In addition, we store your data for as long as and to the extent that we are subject to legal obligations to store it. After that, we retain booking documents related to the contract (invoices, contract documents, account statements, etc.) and other relevant business documents for the legally prescribed period (usually several years).

Have you registered, entered data and would like to revoke the processing? No problem. As you can read above, the rights under the General Data Protection Regulation also apply during and after registration, login or account creation with us. Contact the data protection officer listed above to exercise your rights. If you already have an account with us, you can easily view and manage your data and texts in your account.

We use software on our website to evaluate the behaviour of website visitors, known as web analytics or web analysis for short. This involves collecting data that is stored, managed and processed by the respective analytics tool provider (also known as a tracking tool). The data is used to create analyses of user behaviour on our website and made available to us as the website operator. In addition, most tools offer various testing options. This allows us to test which offers or content are most popular with our visitors. To do this, we show you two different offers for a limited period of time. After the test (known as an A/B test), we know which product or content our website visitors find more interesting. For such testing procedures, as well as for other analytics procedures, user profiles can also be created and the data stored in cookies.

We have a clear goal in mind with our website: we want to provide the best web offering on the market for our industry. To achieve this goal, we want to offer the best and most interesting products and services on the one hand, and ensure that you feel completely at home on our website on the other. With the help of web analysis tools, we can take a closer look at the behaviour of our website visitors and then improve our website for you and us accordingly. For example, we can see the average age of our visitors, where they come from, when our website is most visited, or which content or products are particularly popular. All this information helps us to optimise the website and thus tailor it to your needs, interests and wishes.

Exactly which data is stored depends, of course, on the analysis tools used. However, as a rule, the following information is stored: what content you view on our website, which buttons or links you click on, when you visit a page, which browser you use, which device (PC, tablet, smartphone, etc.) you use to visit the website, and which computer system you use. If you have agreed that location data may also be collected, this data may also be processed by the web analysis tool provider.

Your IP address is also stored. According to the General Data Protection Regulation (GDPR), IP addresses are personal data. However, your IP address is usually stored in pseudonymised form (i.e. in an unrecognisable and abbreviated form). For the purposes of testing, web analysis and web optimisation, no direct data such as your name, age, address or email address is stored. All such data, if collected, is stored in pseudonymised form. This means that you cannot be identified as an individual.

The following example shows schematically how Google Analytics works as an example of client-based web tracking with JavaScript code.

How long the respective data is stored always depends on the provider. Some cookies only store data for a few minutes or until you leave the website, while others can store data for several years.

We will inform you about the duration of data processing below, provided we have further information on this. In general, we only process personal data for as long as is absolutely necessary for the provision of our services and products. If it is required by law, for example in the case of accounting, this storage period may also be exceeded.

You also have the right and the option to revoke your consent to the use of cookies or third-party providers at any time. You can do this either via our cookie management tool or via other opt-out functions. For example, you can also prevent data collection by cookies by managing, deactivating or deleting cookies in your browser.

We use the Google Analytics 4 (GA4) analysis tracking tool from the American company Google Inc. on our website. For the European region, Google Ireland Limited (Gordon House, Barrow Street Dublin 4, Ireland) is responsible for all Google services. Google Analytics collects data about your actions on our website. By combining various technologies such as cookies, device IDs and login information, you as a user can be identified across different devices. This allows your actions to be analysed across platforms.

For example, when you click on a link, this event is stored in a cookie and sent to Google Analytics. The reports we receive from Google Analytics help us to better tailor our website and services to your needs. Below, we provide more detailed information about the tracking tool, in particular what data is processed and how you can prevent this.

Google Analytics is a tracking tool used to analyse traffic on our website. These measurements and analyses are based on a pseudonymous user identification number. This number does not contain any personal data such as name or address, but is used to assign events to a device. GA4 uses an event-based model that collects detailed information about user interactions such as page views, clicks, scrolling and conversion events. In addition, various machine learning functions have been built into GA4 to better understand user behaviour and certain trends. GA4 relies on modelling with the help of machine learning functions. This means that, based on the data collected, missing data can also be extrapolated in order to optimise the analysis and also to be able to make forecasts.

In order for Google Analytics to function properly, a tracking code is embedded in the code of our website. When you visit our website, this code records various events that you perform on our website. With GA4's event-based data model, we as website operators can define and track specific events to obtain analyses of user interactions. This means that, in addition to general information such as clicks or page views, specific events that are important to our business can also be tracked. Such specific events can be, for example, the submission of a contact form or the purchase of a product.

As soon as you leave our website, this data is sent to the Google Analytics servers and stored there.

Google processes the data and we receive reports on your user behaviour. These reports may include the following:

• Audience reports: Audience reports help us get to know our users better and understand more precisely who is interested in our services.
• Advertising reports: Advertising reports make it easier for us to analyse and improve our online advertising.
• Acquisition reports: Acquisition reports provide us with helpful information on how we can get more people excited about our service.
• Behaviour reports: These reports show us how you interact with our website. We can track your path through our site and see which links you click on.
• Conversion reports: Conversion is the process by which you perform a desired action based on a marketing message. For example, when you go from being a mere website visitor to a buyer or newsletter subscriber. These reports help us learn more about how our marketing efforts are resonating with you. This is how we aim to increase our conversion rate.
• Real-time reports: Here, we can always see immediately what is happening on our website. For example, we can see how many users are currently reading this text.

In addition to the above analysis reports, Google Analytics 4 also offers the following functions, among others:

• Event-based data model: This model records very specific events that can take place on our website. For example, playing a video, purchasing a product or subscribing to our newsletter.
• Advanced analytics features: These features allow us to better understand your behaviour on our website or certain general trends. For example, we can segment user groups, perform comparative analyses of target groups, or track your path on our website.
• Predictive modelling: Based on the data collected, machine learning can be used to extrapolate missing data that predicts future events and trends. This can help us develop better marketing strategies.
• Cross-platform analysis: Data can be collected and analysed from both websites and apps. This allows us to analyse user behaviour across platforms, provided you have consented to data processing, of course.

Our goal with this website is clear: we want to offer you the best possible service. The statistics and data from Google Analytics help us achieve this goal.

The statistically evaluated data gives us a clear picture of the strengths and weaknesses of our website. On the one hand, we can optimise our site so that it is easier for interested people to find it on Google . On the other hand, the data helps us to better understand you as a visitor. This means we know exactly what we need to improve on our website in order to offer you the best possible service. The data also helps us to tailor our advertising and marketing activities more effectively and cost-efficiently. After all, it only makes sense to show our products and services to people who are interested in them.

Google Analytics uses a tracking code to create a random, unique ID that is linked to your browser cookie. This allows Google Analytics to recognise you as a new user and assign you a user ID. The next time you visit our site, you will be recognised as a "returning" user. All collected data is stored together with this user ID. This is the only way to evaluate pseudonymous user profiles.

In order to analyse our website with Google Analytics, a property ID must be inserted into the tracking code. The data is then stored in the corresponding property. For each newly created property, the Google Analytics 4 property is the default. Depending on the property used, data is stored for different lengths of time.

Through identifiers such as cookies, app instance IDs, user IDs or custom event parameters, your interactions are measured across platforms, provided you have given your consent. Interactions are all types of actions you perform on our website. If you also use other Google systems (such as a Google account), data generated by Google Analytics may be linked to third-party cookies. Google does not share Google Analytics data unless we, as the website operator, approve it. Exceptions may occur if required by law.

According to Google, IP addresses are not logged or stored in Google Analytics 4. However, Google uses IP address data to derive location data and deletes it immediately afterwards. All IP addresses collected from users in the EU are therefore deleted before the data is stored in a data centre or on a server.

Since Google Analytics 4 focuses on event-based data, the tool uses significantly fewer cookies compared to previous versions (such as Google Universal Analytics).

Other data includes contact details, any reviews, media playback (e.g. when you play a video via our site), sharing content via social media or adding it to your favourites. This list is not exhaustive and is only intended to provide a general overview of data storage by Google Analytics.

Google has servers located around the world. You can find out exactly where Google's data centres are located here: https://datacenters.google/

Your data is distributed across various physical data carriers. This has the advantage that the data can be retrieved more quickly and is better protected against manipulation. Every Google data centre has appropriate emergency programmes for your data. If, for example, Google's hardware fails or natural disasters cripple servers, the risk of service interruption at Google remains low.

The retention period for data depends on the properties used. The storage period is always specified separately for each individual property. Google Analytics offers us four options for controlling the storage period:

• 2 months: this is the shortest storage period.
• 14 months: by default, data is stored for 14 months in GA4.
• 26 months: the data can also be stored for 26 months.
• Data is only deleted when we delete it manually

There is also the option of only deleting data if you do not visit our website again within the period we have selected. In this case, the storage period is reset each time you visit our website again within the specified period.

Once the specified period has expired, the data is deleted once a month. This retention period applies to your data linked to cookies, user recognition and advertising IDs (e.g. cookies from the DoubleClick domain). Report results are based on aggregated data and are stored independently of user data. Aggregated data is a combination of individual data into a larger unit.

Under European Union data protection law, you have the right to obtain information about your data, to update it, to delete it or to restrict its use. You can prevent Google Analytics 4 from using your data by using the browser add-on to deactivate Google Analytics JavaScript (analytics.js, gtag.js). You can download and install the browser add-on at https://tools.google.com/dlpage/gaoptout?hl=de. Please note that this add-on only deactivates data collection by Google Analytics.

If you want to deactivate, delete or manage cookies in general, you will find the relevant links to the respective instructions for the most popular browsers in the "Cookies" section.

Google uses so-called standard contractual clauses (= Art. 46 (2) and (3) GDPR). Standard contractual clauses (SCC) are model templates provided by the EU Commission and are intended to ensure that your data complies with European data protection standards even if it is transferred to third countries (such as the USA) and stored there. Through the EU-US Data Privacy Framework and the standard contractual clauses, Google undertakes to comply with European data protection standards when processing your relevant data, even if the data is stored, processed and managed in the USA. These clauses are based on an implementing decision by the European Commission. You can find the decision and the corresponding standard contractual clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?locale=de

If you would like to learn more about data processing, please refer to Google's privacy policy at https://policies.google.com/privacy?hl=de.

We have implemented IP address anonymisation from Google Analytics on this website. This function was developed by Google so that this website can comply with the applicable data protection regulations and recommendations of local data protection authorities if they prohibit the storage of the full IP address. The anonymisation or masking of the IP address takes place as soon as the IP addresses arrive in the Google Analytics data collection network and before the data is stored or processed.

For more information on IP anonymisation, please visit https://support.google.com/analytics/answer/2763052?hl=de.

We also use the email marketing tool HubSpot Email. The service provider is the American company HubSpot Inc., 25 First Street, Cambridge, MA 02141, USA. The company also has a registered office in Ireland at 1 Sir John Rogerson's Quay, Dublin 2, Ireland.

You can find out more about the data and standard contractual clauses processed through the use of HubSpot Email in the privacy policy at https://legal.hubspot.com/de/privacy-policy.

HubSpot stores and processes your data within the European Union (EU). The data is hosted in a data centre in Germany. There is also a backup location in Ireland. This ensures that HubSpot processes your personal data in accordance with the provisions of the General Data Protection Regulation (GDPR).

Further information on data processing by HubSpot can be found at: https://legal.hubspot.com/dpa.

Like many other websites, we use the services of the newsletter company MailChimp on our website. MailChimp is operated by Intuit Inc., 2700 Coast Ave, Mountain View, California 94043, USA. Thanks to MailChimp, we can easily send you interesting news via newsletter. With MailChimp, we don't have to install anything and can still draw on a pool of really useful features. In the following, we will go into more detail about this email marketing service and inform you about the most important data protection aspects.

MailChimp is a cloud-based newsletter management service. "Cloud-based" means that we do not have to install MailChimp on our own computer or server. Instead, we use the service via an IT infrastructure – available via the internet – on an external server. This type of software use is also known as SaaS (Software as a Service). The following diagram shows how MailChimp distributes emails to newsletter recipients.

With MailChimp, we can choose from a wide range of different email types. Depending on what we want to achieve with our newsletter, we can run individual campaigns, regular campaigns, autoresponders (automatic emails), A/B tests, RSS campaigns (sent at predefined times and frequencies) and follow-up campaigns.

We use a newsletter service to stay in touch with you. We want to tell you what's new with us or what attractive offers we currently have in our programme. We always look for the simplest and best solutions for our marketing activities. That is why we have chosen MailChimp's newsletter management service. Although the software is very easy to use, it offers a large number of helpful features. This allows us to design interesting and attractive newsletters in a short amount of time. Using the design templates provided, we design each newsletter individually and, thanks to the "responsive design", our content is displayed clearly and attractively on your smartphone (or other mobile device).

Tools such as A/B testing and extensive analysis options allow us to quickly see how our newsletters are being received by you. This enables us to respond as necessary and improve our offerings or services.

Another advantage is MailChimp's "cloud system". The data is not stored and processed directly on our server. We can retrieve the data from external servers, which saves us storage space. It also significantly reduces the amount of maintenance required.

MailChimp maintains online platforms that enable us to contact you (provided you have subscribed to our newsletter). When you subscribe to our newsletter via our website, you confirm your membership in a MailChimp email list by email. In order for MailChimp to verify that you have registered with the "list provider", the date of registration and your IP address are stored. MailChimp also stores your email address, name, physical address and demographic information such as language or location.

This information is used to send you emails and enable certain other MailChimp features (such as newsletter evaluation).

MailChimp also shares information with third-party providers in order to provide better services. MailChimp also shares some data with third-party advertising partners in order to better understand the interests and concerns of its customers so that more relevant content and targeted advertising can be provided.

MailChimp uses "web beacons" (small graphics in HTML emails) to determine whether the email has been received, opened and whether links have been clicked. All this information is stored on MailChimp's servers. This provides us with statistical evaluations and allows us to see exactly how well our newsletter has been received by you. This enables us to tailor our offering much better to your needs and improve our service.

MailChimp may also use this data to improve its own service. This allows, for example, the sending process to be technically optimised or the location (country) of the recipients to be determined.

Sometimes you may open our newsletter via a link provided for better display. This is the case, for example, if your email programme is not working or the newsletter is not displayed properly. The newsletter is then displayed via a MailChimp website. MailChimp also uses cookies (small text files that store data on your browser) on its own websites. Personal data may be processed by MailChimp and its partners (e.g. Google Analytics). This data collection is the responsibility of MailChimp and we have no influence over it. MailChimp's "Cookie Statement" (at: https://mailchimp.com/legal/cookies/) explains exactly how and why the company uses cookies.

As MailChimp is an American company, all data collected is also stored on American servers.

In principle, the data remains permanently stored on MailChimp's servers and is only deleted when you request it. You can have your contact details deleted by us. This permanently removes all your personal data and anonymises you in the MailChimp reports. However, you can also request the deletion of your data directly from MailChimp. All your data will then be removed there and we will receive a notification from MailChimp. Once we have received the email, we have 30 days to delete your contact details from all associated integrations.

You can withdraw your consent to receive our newsletter at any time by clicking on the link at the bottom of the email you receive. Once you have unsubscribed by clicking on the unsubscribe link, your data will be deleted from MailChimp.

If you access a MailChimp website via a link in our newsletter and cookies are set in your browser, you can delete or deactivate and manage these cookies at any time. Under the "Cookies" section, you will find the relevant links to the respective instructions for the most popular browsers.

If you do not want cookies at all, you can set your browser to always inform you when a cookie is about to be set. This allows you to decide whether to allow each individual cookie or not.

MailChimp uses so-called standard contractual clauses (= Art. 46. Paras. 2 and 3 GDPR). Standard contractual clauses (SCC) are model templates provided by the EU Commission and are intended to ensure that your data complies with European data protection standards even when it is transferred to and stored in third countries (such as the USA). Through the EU-US Data Privacy Framework and the Standard Contractual Clauses, MailChimp undertakes to comply with European data protection standards when processing your relevant data, even if the data is stored, processed and managed in the USA. These clauses are based on an implementing decision by the EU Commission. You can find the decision and the corresponding standard contractual clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?locale=de

The Mailchimp Data Processing Addendum, which complies with the standard contractual clauses, can be found at https://mailchimp.com/legal/data-processing-addendum/#Annex_C_-_Standard_Contractual_Clauses.

You can find out more about the use of cookies at MailChimp at https://mailchimp.com/legal/cookies/, and information on data protection at MailChimp (Privacy) can be found at https://www.intuit.com/privacy/statement/.

We have concluded a data processing agreement (DPA) with MailChimp in accordance with Art. 28 of the General Data Protection Regulation (GDPR). You can read about what exactly a DPA is and, above all, what must be included in a DPA in our general section "Data Processing Agreement (DPA)".

This agreement is required by law because MailChimp processes personal data on our behalf. It clarifies that MailChimp may only process data received from us in accordance with our instructions and must comply with the GDPR. The link to the data processing agreement (DPA) can be found at https://mailchimp.com/de/legal/data-processing-addendum/.

We use Salesforce, a customer relationship management (CRM) service, on our website. The service provider is the American company Salesforce, Inc., One Market Street, Suite 300, San Francisco, CA 94105, USA.

Salesforce processes your data in the USA, among other places. Salesforce is an active participant in the EU-US Data Privacy Framework, which regulates the correct and secure transfer of personal data from EU citizens to the USA. You can find more information on this at https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en.

Salesforce also uses standard contractual clauses (= Art. 46(2) and (3) GDPR). Standard contractual clauses (SCC) are model templates provided by the EU Commission and are intended to ensure that your data complies with European data protection standards even when it is transferred to and stored in third countries (such as the US). Through the EU-US Data Privacy Framework and the Standard Contractual Clauses, Salesforce undertakes to comply with European data protection standards when processing your relevant data, even if the data is stored, processed and managed in the USA. These clauses are based on an implementing decision by the EU Commission. You can find the decision and the corresponding standard contractual clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?locale=de.

The data processing terms (Data Processing Addendum), which correspond to the standard contractual clauses, can be found at https://www.salesforce.com/content/dam/web/en_us/www/documents/legal/Agreements/data-processing-addendum.pdf.

You can find out more about the data processed through the use of Salesforce in the privacy policy at https://www.salesforce.com/de/company/privacy/.

We have concluded a data processing agreement (DPA) with Salesforce in accordance with Art. 28 of the General Data Protection Regulation (GDPR). You can read about what exactly a DPA is and, above all, what must be included in a DPA in our general section "Data Processing Agreement (DPA)".

This agreement is required by law because Salesforce processes personal data on our behalf. It clarifies that Salesforce may only process data it receives from us in accordance with our instructions and must comply with the GDPR. The link to the data processing agreement (DPA) can be found at https://www.salesforce.com/content/dam/web/en_us/www/documents/legal/Agreements/data-processing-addendum.pdf.

We also use the Make automation platform. The service provider is the American company Celonis Inc., One World Trade Centre, 87th Floor, New York, NY, 10007, USA.

Make and Celonis process your data in the USA, among other places. Celonis is an active participant in the EU-US Data Privacy Framework, which regulates the correct and secure transfer of personal data from EU citizens to the USA. For more information, please visit https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en.

For more information about the standard contractual clauses and data processed through the use of Make, please refer to the privacy policy at https://www.make.com/en/privacy-notice.

We also use the Make automation platform. The service provider is the American company Celonis Inc., One World Trade Centre, 87th Floor, New York, NY, 10007, USA.

Make and Celonis process your data in the USA, among other places. Celonis is an active participant in the EU-US Data Privacy Framework, which regulates the correct and secure transfer of personal data from EU citizens to the USA. For more information, please visit https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en.

For more information about the standard contractual clauses and data processed through the use of Make, please refer to the privacy policy at https://www.make.com/en/privacy-notice.

In addition to our website, we are also active on various social media platforms. User data may be processed so that we can specifically target users who are interested in us via social networks. Furthermore, elements of a social media platform may also be embedded directly into our website. This is the case, for example, when you click on a social button on our website and are redirected directly to our social media presence. Social media refers to websites and apps through which registered members can produce content, exchange content openly or in specific groups, and network with other members.

For years, social media platforms have been the place where people communicate and connect online. Our social media presence allows us to bring our products and services closer to interested parties. The social media elements integrated into our website help you to quickly and easily access our social media content.

The data stored and processed through your use of a social media channel is primarily used for the purpose of performing web analytics. The aim of these analyses is to develop more accurate and personalised marketing and advertising strategies. Depending on your behaviour on a social media platform, the evaluated data can be used to draw appropriate conclusions about your interests and create so-called user profiles. This also enables the platforms to present you with tailor-made advertisements. In most cases, cookies are set in your browser for this purpose, which store data about your usage behaviour.

We generally assume that we remain responsible for data protection, even when using the services of a social media platform. However, the European Court of Justice has ruled that in certain cases, the operator of the social media platform may be jointly responsible with us within the meaning of Art. 26 GDPR. If this is the case, we will point this out separately and work on the basis of a relevant agreement. The essence of the agreement is then reproduced below for the platform concerned.

Please note that when using social media platforms or our built-in elements, your data may also be processed outside the European Union, as many social media channels, such as Facebook or Twitter, are American companies. This may mean that you are no longer able to assert or enforce your rights with regard to your personal data as easily.

Exactly which data is stored and processed depends on the respective provider of the social media platform. However, this usually includes data such as telephone numbers, email addresses, data that you enter in a contact form, user data such as which buttons you click, who you like or follow, when you visited which pages, information about your device and your IP address. Most of this data is stored in cookies. Especially if you have a profile on the social media channel you are visiting and are logged in, data can be linked to your profile.

All data collected via a social media platform is also stored on the providers' servers. This means that only the providers have access to the data and can provide you with the relevant information or make changes.

If you want to know exactly what data is stored and processed by social media providers and how you can object to data processing, you should carefully read the company's privacy policy. If you have any questions about data storage and data processing or wish to assert your rights in this regard, we recommend that you contact the provider directly.

We will inform you about the duration of data processing below, provided we have further information on this. For example, the social media platform Facebook stores data until it is no longer needed for its own purposes. However, customer data that is matched with your own user data is deleted within two days. In general, we only process personal data for as long as is absolutely necessary to provide our services and products. If required by law, as in the case of accounting, for example, this storage period may be exceeded.

You also have the right and the option to revoke your consent to the use of cookies or third-party providers such as embedded social media elements at any time. The works either via our cookie management tool or via other opt-out functions. For example, you can also prevent data collection by cookies by managing, deactivating or deleting cookies in your browser.

As social media tools may use cookies, we also recommend that you read our general privacy policy on cookies. To find out exactly which of your data is stored and processed, you should read the privacy policies of the respective tools.

Facebook

We use selected Facebook tools on our website. Facebook is a social media network owned by Meta Platforms Inc. or, for the European region, Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. These tools enable us to offer you and people who are interested in our products and services the best possible service.

If data is collected and forwarded via our embedded Facebook elements or via our Facebook page (fan page), both we and Facebook Ireland Ltd. are responsible for this. Facebook is solely responsible for the further processing of this data. Our joint obligations have also been set out in a publicly available agreement at https://www.facebook.com/legal/controller_addendum. This agreement stipulates, for example, that we must clearly inform you about the use of Facebook tools on our site. Furthermore, we are also responsible for ensuring that the tools are integrated into our website in a manner that complies with data protection laws. Facebook, on the other hand, is responsible for the data security of Facebook products, for example. If you have any questions about data collection and data processing by Facebook, you can contact the company directly. If you address the question to us, we are obliged to forward it to Facebook.

Below, we provide an overview of the various Facebook tools, what data is sent to Facebook and how you can delete this data.

Among many other products, Facebook also offers what it calls "Facebook Business Tools". This is the official name used by Facebook. However, as this term is not widely known, we have decided to refer to them simply as Facebook tools. These include, among others:

• Facebook pixels
• Social plug-ins (such as the "Like" or "Share" button)
• Facebook Login
• Account Kit
• APIs (application programming interfaces)
• SDKs (collection of programming tools)
• Platform integrations
• Plugins
• Codes
• Specifications
• Documentation
• Technologies and services

These tools enable Facebook to expand its services and obtain information about user activities outside of Facebook.

We only want to show our services and products to people who are genuinely interested in them. With the help of advertisements (Facebook Ads), we can reach exactly these people. However, in order to show users relevant advertisements, Facebook needs information about people's wishes and needs. This provides the company with information about user behaviour (and contact details) on our website. This enables Facebook to collect better user data and show interested people relevant advertisements about our products and services. The tools thus enable tailor-made advertising campaigns on Facebook.

Facebook refers to data about your behaviour on our website as "event data". This data is also used for measurement and analysis services. Facebook can thus create "campaign reports" on our behalf about the effectiveness of our advertising campaigns. Furthermore, analyses give us better insight into how you use our services, website or products. This allows us to optimise your user experience on our website with some of these tools. For example, you can use the social plug-ins to share content on our site directly on Facebook.

When using individual Facebook tools, personal data (customer data) may be sent to Facebook. Depending on the tools used, customer data such as name, address, telephone number and IP address may be sent.

Facebook uses this information to match the data with the data it already has about you (if you are a Facebook member). Before customer data is transmitted to Facebook, it undergoes a process known as "hashing". This means that a data record of any size is transformed into a character string. This also serves to encrypt data.

In addition to contact details, "event data" is also transmitted. "Event data" refers to the information we receive about you on our website. For example, which subpages you visit or which products you buy from us. Facebook does not share the information it receives with third parties (such as advertisers) unless the company has explicit permission or is legally obliged to do so. "Event data" can also be linked to contact details. This enables Facebook to offer better personalised advertising. After the aforementioned matching process, Facebook deletes the contact details again.

In order to deliver optimised advertisements, Facebook only uses event data if it has been combined with other data (collected by Facebook in other ways). Facebook also uses this event data for security, protection, development and research purposes. Much of this data is transferred to Facebook via cookies. Cookies are small text files that are used to store data or information in browsers. Depending on the tools used and whether you are a Facebook member, different numbers of cookies are created in your browser. We go into more detail about individual Facebook cookies in the descriptions of the individual Facebook tools. General information about the use of Facebook cookies can also be found at https://www.facebook.com/policies/cookies.

Facebook generally stores data until it is no longer needed for its own services and Facebook products. Facebook has servers located around the world where its data is stored . However, customer data is deleted within 48 hours after it has been matched with the user's own data.

In accordance with the General Data Protection Regulation, you have the right to access, correct, transfer and delete your data.

Complete deletion of your data will only occur if you delete your Facebook account entirely. Here's how to delete your Facebook account:

1) Click on Settings on the right-hand side of Facebook.

2) Then click on "Your Facebook Information" in the left-hand column.

3) Now click on "Deactivation and deletion".

4) Now select "Delete Account" and then click on "Continue and Delete Account".

5) Enter your password, click on Continue and then on Delete Account.

The data that Facebook receives via our site is stored using cookies (e.g. for social plugins). You can deactivate, delete or manage individual or all cookies in your browser. Depending on which browser you use, this works in different ways. Under the section "Cookies" you will find the corresponding links to the respective instructions for the most popular browsers.

If you do not want cookies at all, you can set your browser to always inform you when a cookie is about to be set. This allows you to decide whether to allow each individual cookie or not.

If you have consented to your data being processed and stored by integrated Facebook tools, this consent serves as the legal basis for data processing (Art. 6(1)(a) GDPR). In principle, your data is also stored and processed on the basis of our legitimate interest (Art. 6 (1) (f) GDPR) in fast and effective communication with you or other customers and business partners. However, we only use the tools if you have given your consent. Most social media platforms also set cookies in your browser to store data. We therefore recommend that you read our privacy policy on cookies carefully and review Facebook's privacy policy or cookie policy.

Facebook also processes your data in the United States, among other places. Facebook and Meta Platforms are active participants in the EU-US Data Privacy Framework, which regulates the correct and secure transfer of personal data from EU citizens to the USA. You can find more information on this at https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en.

Facebook also uses standard contractual clauses (= Art. 46(2) and (3) GDPR). Standard contractual clauses (SCC) are model templates provided by the EU Commission and are intended to ensure that your data complies with European data protection standards even when it is transferred to and stored in third countries (such as the US). Through the EU-US Data Privacy Framework and the Standard Contractual Clauses, Facebook undertakes to comply with European data protection standards when processing your relevant data at , even if the data is stored, processed and managed in the USA. These clauses are based on an implementing decision by the EU Commission. You can find the decision and the corresponding standard contractual clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?locale=de

The Facebook data processing terms, which refer to the standard contractual clauses, can be found at https://www.facebook.com/legal/terms/dataprocessing.

We hope we have provided you with the most important information about the use and data processing by Facebook tools. If you would like to learn more about how Facebook uses your data, we recommend that you read the data policy at https://www.facebook.com/privacy/policy/.

Instagram

We have integrated Instagram features into our website. Instagram is a social media platform owned by Instagram LLC, 1601 Willow Rd, Menlo Park CA 94025, USA. Instagram has been a subsidiary of Meta Platforms Inc. since 2012 and is one of the Facebook products. The embedding of Instagram content on our website is called embedding. This allows us to show you content such as buttons, photos or videos from Instagram directly on our website. When you visit pages on our website that have an Instagram feature integrated, data is transmitted to Instagram, stored and processed. Instagram uses the same systems and technologies as Facebook. Your data is therefore processed across all Facebook companies.

Below, we would like to give you a more detailed insight into why Instagram collects data, what data is involved and how you can largely control data processing. As Instagram belongs to Meta Platforms Inc., we obtain our information from the Instagram guidelines on the one hand, but also from the Meta privacy policy itself on the other.

Instagram is one of the most popular social media networks worldwide. Instagram combines the advantages of a blog with those of audiovisual platforms such as YouTube or Vimeo. On "Insta" (as many users colloquially refer to the platform), you can upload photos and short videos, edit them with various filters, and share them on other social networks. And if you don't want to be active yourself, you can simply follow other interesting users.

Instagram is the social media platform that has really taken off in recent years. And, of course, we have also responded to this boom. We want you to feel as comfortable as possible on our website. That's why it goes without saying that we present our content in a varied way. The embedded Instagram features allow us to enrich our content with helpful, funny or exciting content from the Instagram world. Since Instagram is a subsidiary of Facebook, the data collected can also be used for personalised advertising on Facebook. This means that our advertisements only reach people who are genuinely interested in our products or services.

Instagram also uses the collected data for measurement and analysis purposes. We receive summarised statistics, giving us more insight into your wishes and interests. It is important to note that these reports do not identify you personally.

When you visit one of our pages that has Instagram features (such as Instagram images or plug-ins) built in, your browser automatically connects to Instagram's servers. Data is sent to Instagram, stored and processed, regardless of whether you have an Instagram account or not. This includes information about our website, your computer, purchases made, advertisements you see and how you use our services. The date and time of your interaction with Instagram is also stored. If you have an Instagram account or are logged in, Instagram stores significantly more data about you.

Facebook distinguishes between customer data and event data. We assume that this is also the case with Instagram. Customer data includes, for example, name, address, telephone number and IP address. This customer data is only transmitted to Instagram once it has been "hashed". Hashing means that a data record is converted into a character string. This allows the contact details to be encrypted. In addition, the above-mentioned "event data" is also transmitted. Facebook – and consequently Instagram – defines "event data" as data about your user behaviour. Contact data may also be combined with event data. The contact data collected is compared with the data that Instagram already has about you.

The collected data is transmitted to Facebook via small text files (cookies), which are usually set in your browser. Depending on the Instagram features you use and whether you have an Instagram account yourself, different amounts of data are stored.

We assume that data processing on Instagram works in the same way as on Facebook. This means that if you have an Instagram account or www.instagram.combesucht, Instagram has at least set a cookie. If this is the case, your browser sends information to Instagram via the cookie as soon as you come into contact with an Instagram function. After 90 days at the latest (after reconciliation), this data is deleted or anonymised. Although we have looked closely at Instagram's data processing, we cannot say exactly what data Instagram collects and stores.

Instagram shares the information it receives with Facebook companies, external partners and people you connect with worldwide. Data processing is carried out in accordance with its own data policy. For security reasons, among other things, your data is distributed across Facebook servers around the world. Most of these servers are located in the United States.

Thanks to the General Data Protection Regulation, you have the right to access, transfer, correct and delete your data. You can manage your data in the Instagram settings. If you want to completely delete your data on Instagram, you must permanently delete your Instagram account.

If you have consented to your data being processed and stored by integrated social media elements, this consent is considered the legal basis for data processing (Art. 6(1)(a) GDPR). In principle, your data is also stored and processed on the basis of our legitimate interest (Art. 6(1)(f) GDPR) in fast and effective communication with you or other customers and business partners. However, we only use the integrated social media elements if you have given your consent. Most social media platforms also set cookies in your browser to store data. We therefore recommend that you read our privacy policy about cookies carefully and review the privacy policy or cookie guidelines of the respective service provider.

Instagram also processes your data in the USA, among other places. Instagram and Meta Platforms are active participants in the EU-US Data Privacy Framework, which regulates the correct and secure transfer of personal data from EU citizens to the USA. You can find more information on this at https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en.

In addition, Instagram uses so-called standard contractual clauses (= Art. 46(2) and (3) GDPR). Standard contractual clauses (SCC) are model templates provided by the EU Commission and are intended to ensure that your data complies with European data protection standards even if it is transferred to third countries (such as the USA) and stored there. Through the EU-US Data Privacy Framework and the standard contractual clauses, Instagram undertakes to comply with European data protection standards when processing your relevant data, even if the data is stored, processed and managed in the USA. These clauses are based on an implementing decision by the European Commission. You can find the decision and the corresponding standard contractual clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?locale=de

We have tried to provide you with the most important information about data processing by Instagram. You can find out more about Instagram's data policy at https://privacycenter.instagram.com/policy/.

LinkedIn

We use social plug-ins from the social media network LinkedIn, LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA, on our website. The social plug-ins can be feeds, content sharing or links to our LinkedIn page. The social plug-ins are clearly marked with the familiar LinkedIn logo and allow you to share interesting content directly via our website, for example. For the European Economic Area and Switzerland, LinkedIn Ireland Unlimited Company Wilton Place in Dublin is responsible for data processing.

By embedding such plug-ins, data can be sent to LinkedIn, stored and processed there. In this privacy policy, we want to inform you about what data is involved, how the network uses this data and how you can manage or prevent data storage.

LinkedIn is the largest social network for business contacts. Unlike Facebook, for example, the company focuses exclusively on establishing business contacts. Companies can present their services and products on the platform and establish business relationships. Many people also use LinkedIn to search for jobs or to find suitable employees for their own companies. In Germany alone, the network has over 11 million members. In Austria, there are around 1.3 million.

We know how busy you are. It's impossible to follow all social media channels individually. Even if, as in our case, it would be worthwhile. Because we regularly post interesting news or reports that are worth sharing. That's why we have created the option on our website to share interesting content directly on LinkedIn or to link directly to our LinkedIn page. We consider built-in social plug-ins to be an extended service on our website. The data collected by LinkedIn also helps us to show potential advertising measures only to people who are interested in what we have to offer.

LinkedIn does not store any personal data simply by integrating the social plug-ins. LinkedIn refers to this data generated by plug-ins as passive impressions. However, if you click on a social plug-in, for example to share our content, the platform stores personal data as so-called "active impressions". This happens regardless of whether you have a LinkedIn account or not. If you are logged in, the data collected will be assigned to your account.

Your browser establishes a direct connection to LinkedIn's servers when you interact with our plug-ins. This allows the company to log various usage data. In addition to your IP address, this may include login data, device information or information about your internet or mobile phone provider. If you access LinkedIn services via your smartphone, your location may also be determined (after you have given your consent). LinkedIn may also pass this data on to third-party advertisers in "hashed" form. Hashing means that a data record is converted into a string of characters. This allows the data to be encrypted so that individuals can no longer be identified.

Most data about your user behaviour is stored in cookies. These are small text files that are usually set in your browser. LinkedIn may also use web beacons, pixel tags, ad tags and other device identifiers.

In principle, LinkedIn retains your personal data for as long as the company deems necessary to provide its services. However, LinkedIn deletes your personal data when you delete your account. In some exceptional cases, LinkedIn retains some data in aggregated and anonymised form even after you delete your account. Once you delete your account, other people will no longer be able to see your data within one day. LinkedIn generally deletes the data within 30 days. However, LinkedIn retains data if it is necessary for legal reasons. Data that can no longer be attributed to individuals remains stored even after the account is closed. The data is stored on various servers in America and presumably also in Europe.

You have the right to access and delete your personal data at any time. You can manage, change and delete your data in your LinkedIn account. You can also request a copy of your personal data from LinkedIn.

Click on your profile icon in LinkedIn and select the "Settings and privacy" section. Now click on "Privacy" and then on "Change" in the "How LinkedIn uses your data" section. In just a short time, you can download selected data about your web activity and account history.

You also have the option of preventing LinkedIn from processing data in your browser. As mentioned above, LinkedIn stores most data via cookies that are set in your browser. You can manage, deactivate or delete these cookies. Depending on which browser you use, the management works slightly differently. Under the "Cookies" section, you will find the corresponding links to the respective instructions for the most popular browsers.

You can also set your browser so that you are always informed when a cookie is about to be set. This allows you to decide individually whether you want to accept the cookie or not.

LinkedIn also processes your data in the United States, among other places. LinkedIn is an active participant in the EU-US Data Privacy Framework, which regulates the correct and secure transfer of personal data from EU citizens to the USA. You can find more information on this at https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en.

LinkedIn also uses standard contractual clauses (= Art. 46(2) and (3) GDPR). Standard contractual clauses (SCCs) are model templates provided by the European Commission and are intended to ensure that your data complies with European data protection standards even when it is transferred to and stored in third countries (such as the United States). Through the EU-US Data Privacy Framework and the Standard Contractual Clauses, LinkedIn undertakes to comply with European data protection standards when processing your relevant data, even if the data is stored, processed and managed in the USA. These clauses are based on an implementing decision by the European Commission. You can find the decision and the corresponding standard contractual clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?locale=de.

For more information on the standard contractual clauses at LinkedIn, please visit https://de.linkedin.com/legal/l/dpa or https://www.linkedin.com/legal/l/eu-sccs.

We have attempted to provide you with the most important information about data processing by LinkedIn. You can find out more about data processing by the social media network LinkedIn at https://www.linkedin.com/legal/privacy-policy.

We use Google Cloud, an online storage service for files, photos and videos, for our website. The service provider is the American company Google Inc. For the European region, Google Ireland Limited (Gordon House, Barrow Street Dublin 4, Ireland) is responsible for all Google services.

Google also processes your data in the USA, among other places. Google is an active participant in the EU-US Data Privacy Framework, which regulates the correct and secure transfer of personal data from EU citizens to the USA. You can find more information on this at https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en.

Google also uses standard contractual clauses (= Art. 46(2) and (3) GDPR). Standard contractual clauses (SCC) are model templates provided by the EU Commission and are intended to ensure that your data complies with European data protection standards even when it is transferred to and stored in third countries (such as the United States). Through the EU-US Data Privacy Framework and the Standard Contractual Clauses, Google undertakes to comply with European data protection standards when processing your relevant data, even if the data is stored, processed and managed in the USA. These clauses are based on an implementing decision by the EU Commission. You can find the decision and the corresponding standard contractual clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?locale=de

Google has a contract for data processing in accordance with Art. 28 GDPR, which serves as the basis for data protection for our customer relationship with Google. The content of this contract refers to the EU standard contractual clauses. You can find the data processing terms and conditions here: https://business.safety.google/intl/de/adsprocessorterms/

You can find out more about the data processed through the use of Google Cloud in the privacy policy at https://policies.google.com/privacy?hl=de.

We also use the cloud services of Salesforce Service Cloud. The service provider is the American company Salesforce Inc., Salesforce Tower, 415 Mission Street, San Francisco, CA 94105, USA.

Salesforce processes your data in the USA, among other places. Salesforce is an active participant in the EU-US Data Privacy Framework, which regulates the correct and secure transfer of personal data from EU citizens to the USA. For more information, please visit https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en.

Salesforce also uses standard contractual clauses (= Art. 46(2) and (3) GDPR). Standard contractual clauses (SCC) are model templates provided by the EU Commission and are intended to ensure that your data complies with European data protection standards even when it is transferred to and stored in third countries (such as the US). Through the EU-US Data Privacy Framework and the Standard Contractual Clauses, Salesforce undertakes to comply with European data protection standards when processing your relevant data, even if the data is stored, processed and managed in the USA. These clauses are based on an implementing decision by the EU Commission. You can find the decision and the corresponding standard contractual clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?locale=de.

The data processing terms (Data Processing Addendum), which correspond to the standard contractual clauses, can be found at https://www.salesforce.com/content/dam/web/en_us/www/documents/legal/Agreements/data-processing-addendum.pdf.

For more information about the data processed through the use of Salesforce Service Cloud, please refer to the Privacy Policy at https://www.salesforce.com/de/company/privacy/.

We also use the productivity tool Notion. The service provider is the American company Notion Labs Inc., 2300 Harrison Street, San Francisco, CA 94110, USA.

Notion processes your data in the USA, among other places. Notion is an active participant in the EU-US Data Privacy Framework, which regulates the correct and secure transfer of personal data from EU citizens to the USA. You can find more information on this at https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en.

Notion also uses standard contractual clauses (= Art. 46(2) and (3) GDPR). Standard contractual clauses (SCC) are model templates provided by the EU Commission and are intended to ensure that your data complies with European data protection standards even when it is transferred to and stored in third countries (such as the US). Through the EU-US Data Privacy Framework and the Standard Contractual Clauses, Notion undertakes to comply with European data protection standards when processing your relevant data, even if the data is stored, processed and managed in the USA. These clauses are based on an implementing decision by the European Commission. You can find the decision and the corresponding standard contractual clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?locale=de.

For more information on the standard contractual clauses at Notion, please visit https://www.notion.so/Data-Processing-Addendum-361b540101274b1fa7e16b90402b0d99.

We hope we have been able to provide you with the most important information about data processing at Notion. You can find out more about the data processed when using Notion in the privacy policy at https://www.notion.so/Privacy-Policy-3468d120cf614d4c9014c09f6adc9091.

Notion AI: Feature Overview Including Custom Agents (As of December 2025)

This document provides a concise and clear overview of the key features of Notion AI, including the new Custom Agents. The description is intended for data protection officers and takes into account current technical and organizational
aspects.

**1. Overview: What is Notion AI?**

Notion AI is an integrated, AI-based assistant that operates directly within the Notion workspace. Its goal is to automate work processes, make information easier to find, and streamline routine tasks—without requiring users
to switch between different tools. Notion AI uses only the data to which the respective user has access and respects all permissions within the workspace⁠⁠⁠⁠.

**2. Core Features of Notion AI**

**2.1 Chat**

The AI chat is a built-in assistant that enables interaction with advanced language models (such as Claude, GPT-5, or Gemini 3 Pro). Users can ask general knowledge questions, discuss strategies, or plan tasks.
Conversations can be converted into Notion pages as needed⁠⁠⁠⁠.

**2.2 Search (including Enterprise Search)**

The AI-powered search scans the entire workspace, connected apps (e.g., Slack, Google Drive), and, if desired, the web. The search can be restricted to specific sources or expanded. Enterprise Search is particularly powerful for process-,
project-, and fact-based queries and can also incorporate external data sources⁠⁠⁠⁠.

**2.3 Analysis**

The analysis feature enables AI-powered evaluation of pages, Slack threads, PDFs, images, and database content. The AI recognizes patterns, extracts relevant information, and provides summaries or deeper insights—depending on the query⁠⁠.

**2.4 Notes & Meeting Transcription**

Notion AI can transcribe meetings in real time, identify key points and action items, and automatically create structured, searchable notes. These can then be used to generate follow-up emails, to-do lists, or project updates. The notes
can be stored in a central database⁠⁠.

**2.5 Content Generation and Editing**

The AI assists with writing, rewriting, summarizing, and translating texts. Additionally, tasks can be automatically extracted from meeting notes and added to to-do lists⁠⁠.

**2.6 Research Mode**

Research Mode enables users to address complex questions by consolidating, analyzing, and processing information from multiple sources (both internal and external) into comprehensive reports. This goes far beyond a simple search
and is suitable for market analyses, competitive comparisons, or strategic evaluations⁠⁠.

**2.7 Integration with Third-Party Applications**

Notion AI can be connected to various external tools (e.g., Slack, Google Drive, SharePoint, MS Teams, Salesforce—some in beta) to incorporate information from these systems into search and analysis⁠⁠⁠⁠.

**3. Notion Agents (Personal Agents)**

Notion 3.0 introduced the concept of “Agents.” A Notion Agent is a personal, AI-powered assistant that can perform tasks independently—within the scope of the user’s individual access permissions. The agent can:

Execute complex, multi-step tasks from start to finish (e.g., create project plans, assign tasks, update databases)

Perform actions on a large scale (e.g., update hundreds of pages at once)

Use the same permissions and access as the respective user (including connected tools)

Be customized via an “Agent Instructions” page (e.g., writing style, priorities)

Be visible and controllable only by the respective user⁠⁠⁠⁠⁠⁠⁠⁠.

**4. Notion Custom Agents**

Custom Agents are an advanced version of the agent feature and are currently in the rollout/alpha phase. They offer the following capabilities:

**Automation**
based on a schedule or trigger:** Custom agents can be scheduled or triggered by specific events (e.g., a new Slack message, a database update) and perform tasks autonomously—even outside of business hours⁠⁠⁠⁠.

**Workflow Optimization:**
You can automate specific, recurring tasks, such as tool status checks, incident management, or the collection and distribution of status reports⁠⁠.

**Cross-Team
Usage:** Custom Agents can be shared within the workspace and used collaboratively by multiple teams—e.g., for IT incident management or automated notifications⁠⁠⁠⁠.

**Slack Integration:**
Custom Agents can be connected to Slack to process requests directly from Slack (e.g., “Is Tool X currently available?”) and post results in the corresponding Slack thread⁠⁠.

**Database
and API integration:** You can access Notion databases, retrieve status information from external APIs, and transparently log all actions and status changes⁠⁠.

**Example:**
A Custom Agent regularly checks the availability of enterprise applications, reads status pages, updates the internal database, and automatically notifies the IT team in case of outages—including full logging of all operations⁠⁠.

**5. Data Protection and Access Rights (Brief Overview)**

**Data Processing:**
Notion AI processes data exclusively within the scope of the user’s permissions. The AI can only access content that is visible to the user. There is no way to specifically exclude individual pages from AI processing,
but access can be effectively controlled through Teamspace and page permissions⁠⁠⁠⁠.

**Data Transfer
and Storage:** Standard Contractual Clauses (SCCs) are in place for the use of Notion AI to comply with GDPR requirements regarding data transfers to third countries (e.g., the U.S.). The data is protected through technical and organizational measures,
and subcontractors are not permitted to use the data for their own purposes or for AI training⁠⁠⁠⁠⁠⁠.

**Data Deletion:**
Personal data is stored only for as long as necessary for the respective purpose and is subsequently deleted or blocked in accordance with legal requirements⁠⁠⁠⁠.

**Audit
and Compliance:** Additional features such as audit logs, Data Loss Prevention (DLP), SIEM integration, and content verification are available to enterprise customers⁠⁠⁠⁠.

**6. Summary**

Notion AI offers a wide range of features for text generation, analysis, search, meeting transcription, and automation. The new agents—particularly the Custom Agents—enable extensive workflow automation, whereby
all actions are performed within the scope of individual user permissions and in compliance with data protection requirements. Management and control are handled through existing Notion permission and compliance mechanisms.

We use the application programming interface (API) of the US company OpenAI for our website. The service provider is OpenAI OpCo, LLC, 3180 18th Street, San Francisco, CA, USA.

OpenAI specialises in the development of artificial intelligence (AI) and machine learning. The company was founded by a group of researchers and technology entrepreneurs. The two best-known founders are probably Elon Musk and Sam Altman. OpenAI has set itself the task of promoting the development of AI systems while ensuring that the technology also benefits society. OpenAI's best-known product is ChatGPT, but the company also offers other products that we can access via the API interface.

We use OpenAI services on our website to provide you with a better and more interactive user experience. With the help of OpenAI tools, you can interact directly with our website and ask questions, for example. If ChatGPT answers your questions satisfactorily, you will receive quick assistance and won't have to wait for an email response from us. The tool is available to you at any time of the day or night, thereby improving our customer service and your user experience on our website. We also use OpenAI products to develop our own solutions and applications for our company.

The data that is stored always depends on your input and the specific AI tool used. All input you make in the tool is processed. OpenAI generally processes natural language, images and other data formats that can be used to create machine learning models. This data is used to improve or train the capabilities of the respective tool. When you use OpenAI products, your IP address is processed. However, as a general rule, unless you enter personal data, it will not be processed or stored (except for your IP address). All data entered is anonymised and stored in encrypted form to protect your privacy as much as possible. The tool also does not use cookies to store and process data without your consent. The data entered is used exclusively to improve the quality of the AI results.

Here is an overview of the most common data collected by OpenAI products:

• Information about the content of chat conversations
• Information about the type of questions asked
• Information about device type, browser and operating system
• Information about the user's IP address
• Audio recordings
• Image inputs

In principle, the data entered remains stored at OpenAI because the tools use the corresponding data to train themselves. However, there is also a function that allows us to deactivate the chat history so that the data cannot be used for training purposes. If we activate this function, ChatGPT or OpenAI will only store your data for 30 days after it has been collected or entered by you.

If you decide to enter personal data such as your email address or name, this information may also be stored permanently in a database. However, your consent to data processing must be obtained before this happens.

Under European Union data protection law, you have the right to obtain information about your data, to update it, to delete it or to restrict its use. However, you can only prevent complete data processing by not using OpenAI products.

If personal data is collected, the use of OpenAI products requires consent. According to Art. 6 (1) (a) GDPR (consent), this consent constitutes the legal basis for the processing of personal data by OpenAI products.

In addition to consent, we have a legitimate interest in optimising our service and thus improving our offering both technically and economically. With the help of OpenAI products, we improve your user experience on our website and expand our support offering. The legal basis for this is Art. 6(1)(f) GDPR (legitimate interests).

OpenAI also processes your data in the USA, among other places. We would like to point out that, in the opinion of the European Court of Justice, there is currently no adequate level of protection for data transfers to the USA. This may entail various risks for the legality and security of data processing.

OpenAI uses so-called standard contractual clauses (= Art. 46(2) and (3) GDPR) as the basis for data processing by recipients based in third countries (outside the European Union, Iceland, Liechtenstein, Norway, i.e. in particular in the USA) or for data transfers to such countries. Standard contractual clauses (SCC) are model templates provided by the EU Commission and are intended to ensure that your data is processed in accordance with European data protection standards even when it is transferred to and stored in third countries (such as the USA). Through these clauses, OpenAI undertakes to comply with European data protection standards when processing your personal data, even if the data is stored, managed or otherwise processed in the USA. These clauses are based on an implementing decision of the EU Commission (Commission Implementing Decision (EU) 2021/914 of 4 June 2021). You can find the decision and the corresponding standard contractual clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?locale=de

We hope we have been able to provide you with the most important information about OpenAI's data processing. You can find out more about OpenAI's data processing in the privacy policy at https://openai.com/policies/privacy-policy.

We also use videos from Vimeo on our website. The video portal is operated by Vimeo LLC, 555 West 18th Street, New York, New York 10011, USA. With the help of a plug-in, we can show you interesting video material directly on our website. Certain data about you may be transferred to Vimeo in the process. In this privacy policy, we show you what data is involved, why we use Vimeo and how you can manage or prevent your data or data transfer.

Vimeo is a video platform that was founded in 2004 and has been enabling the streaming of videos in HD quality since 2007. Since 2015, it has also been possible to stream in 4k Ultra HD. Use of the portal is free of charge, but paid content can also be published. Compared to the market leader YouTube, Vimeo places primary emphasis on high-quality content. On the one hand, the portal offers a lot of artistic content such as music videos and short films, but on the other hand, it also offers informative documentaries on a wide variety of topics.

The aim of our website is to provide you with the best possible content. And to make it as easily accessible as possible. Only when we have achieved this will we be satisfied with our service. The video service Vimeo helps us achieve this goal. Vimeo enables us to present high-quality content directly on our website. Instead of just giving you a link to an interesting video, you can watch the video right here on our site. This expands our service and makes it easier for you to access interesting content. In addition to our texts and images, we also offer video content.

When you visit a page on our website that has a Vimeo video embedded in it, your browser connects to Vimeo's servers. This involves the transfer of data. This data is collected, stored and processed on Vimeo's servers. Regardless of whether you have a Vimeo account or not, Vimeo collects data about you. This includes your IP address, technical information about your browser type, your operating system or very basic device information. Vimeo also stores information about which website you use the Vimeo service on and what actions (web activities) you perform on our website. These web activities include, for example, session duration, bounce rate or which button you clicked on our website with the built-in Vimeo function. Vimeo can track and store these actions using cookies and similar technologies.

If you are logged in as a registered member of Vimeo, more data can usually be collected, as more cookies may already have been set in your browser. In addition, your actions on our website are directly linked to your Vimeo account. To prevent this, you must log out of Vimeo while "surfing" on our website.

Vimeo is headquartered in White Plains, New York (USA). However, its services are offered worldwide. The company uses computer systems, databases and servers in the USA and other countries. Your data may therefore also be stored and processed on servers in America. The data remains stored at Vimeo until the company no longer has any economic reason for storing it. The data is then deleted or anonymised.

You always have the option to manage cookies in your browser according to your preferences. For example, if you do not want Vimeo to set cookies and collect information about you, you can delete or disable cookies in your browser settings at any time. This works slightly differently depending on your browser. Please note that after deactivating/deleting cookies, various functions may no longer be available to their full extent. Under the "Cookies" section, you will find the relevant links to the respective instructions for the most popular browsers.

If you are a registered Vimeo member, you can also manage the cookies used in the Vimeo settings.

If you have consented to your data being processed and stored by integrated Vimeo elements, this consent serves as the legal basis for data processing (Art. 6(1)(a) GDPR). In principle, your data is also stored and processed on the basis of our legitimate interest (Art. 6 (1) (f) GDPR) in fast and effective communication with you or other customers and business partners. However, we only use the integrated Vimeo elements if you have given your consent. Vimeo also sets cookies in your browser to store data. We therefore recommend that you read our privacy policy on cookies carefully and review the privacy policy or cookie policy of the respective service provider.

Vimeo also processes your data in the USA, among other places. We would like to point out that, in the opinion of the European Court of Justice, there is currently no adequate level of protection for data transfers to the USA. This may entail various risks for the legality and security of data processing.

Vimeo uses so-called standard contractual clauses (= Art. 46 (2) and (3) GDPR) as the basis for data processing by recipients based in third countries (outside the European Union, Iceland, Liechtenstein, Norway, i.e. in particular in the USA) or for data transfers to such countries. Standard contractual clauses (SCC) are model templates provided by the EU Commission and are intended to ensure that your data complies with European data protection standards even when it is transferred to and stored in third countries (such as the USA). Through these clauses, Vimeo undertakes to comply with European data protection standards when processing your relevant data, even if the data is stored, processed and managed in the USA. These clauses are based on an implementing decision by the European Commission. You can find the decision and the corresponding standard contractual clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?locale=de

For more information on the standard contractual clauses at Vimeo, please visit https://vimeo.com/privacy#international_data_transfers_and_certain_user_rights.

You can find out more about the use of cookies at Vimeo at https://vimeo.com/cookie_policy, and information on data protection at Vimeo can be found at https://vimeo.com/privacy.

We have embedded YouTube videos on our website. This allows us to present interesting videos directly on our site. YouTube is a video portal that has been a subsidiary of Google since 2006. The video portal is operated by YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. When you visit a page on our website that has a YouTube video embedded in it, your browser automatically connects to the YouTube or Google servers. Various data is transferred during this process (depending on your settings). Google Ireland Limited (Gordon House, Barrow Street Dublin 4, Ireland) is responsible for all data processing in the European Union.

Below, we explain in more detail what data is processed, why we have embedded YouTube videos and how you can manage or delete your data.

On YouTube, users can watch, rate, comment on and upload videos free of charge. Over the last few years, YouTube has become one of the most important social media channels worldwide. To enable us to display videos on our website, YouTube provides a code snippet that we have incorporated into our site.

YouTube is the video platform with the most visitors and the best content. We strive to offer you the best possible user experience on our website. And, of course, interesting videos are a must. With the help of our embedded videos, we provide you with additional helpful content alongside our texts and images. In addition, our website is easier to find on the Google search engine thanks to the embedded videos. Even when we place advertisements via Google Ads, Google can only show these ads to people who are interested in our offers, thanks to the data it collects.

As soon as you visit one of our pages that has a YouTube video embedded in it, YouTube sets at least one cookie that stores your IP address and our URL. If you are logged into your YouTube account, YouTube can usually assign your interactions on our website to your profile using cookies. This includes data such as session duration, bounce rate, approximate location, technical information such as browser type, screen resolution or your internet service provider. Other data may include contact details, any reviews, sharing content via social media or adding to your favourites on YouTube.

If you are not logged into a Google account or YouTube account, Google stores data with a unique identifier linked to your device, browser or app. This allows your preferred language setting to be retained, for example. However, much interaction data cannot be stored because fewer cookies are set.

The data that YouTube receives and processes from you is stored on Google's servers. Most of these servers are located in America. At https://datacenters.google/, you can see exactly where Google's data centres are located. Your data is distributed across the servers. This makes the data faster to retrieve and better protected against manipulation.

Google stores the collected data for varying lengths of time. You can delete some data at any time, while other data is automatically deleted after a limited period of time and still other data is stored by Google for a longer period of time. Some data (such as items from "My Activity", photos or documents, products) stored in your Google account will remain stored at until you delete it. Even if you are not logged into a Google account, you can delete some data associated with your device, browser or app.

In principle, you can delete data in your Google Account manually. With the automatic deletion feature for location and activity data introduced in 2019, information is stored for either 3 or 18 months, depending on your decision, and then deleted.

Regardless of whether you have a Google account or not, you can configure your browser to delete or disable cookies from Google. Depending on which browser you use, this works in different ways. Under the "Cookies" section, you will find the relevant links to the respective instructions for the most popular browsers.

If you do not want cookies at all, you can set your browser to always inform you when a cookie is about to be set. This allows you to decide whether to allow each individual cookie or not.

We use software programmes that enable us to hold video conferences, online meetings, webinars, display sharing and/or streaming. During a video conference or streaming, information is transmitted simultaneously via sound and moving images. With the help of such video conferencing or streaming tools, we can communicate quickly and easily with customers, business partners, clients and also employees via the Internet. Of course, we pay attention to the specified legal framework when selecting a service provider.

In principle, third-party providers can process data as soon as you interact with the software programme. Third-party providers of video conferencing or streaming solutions use your data and metadata for various purposes. The data helps, for example, to make the tool more secure and improve the service. In most cases, the data may also be used for the third-party provider's own marketing purposes.

We want to communicate with you, our customers and business partners, quickly, easily and securely, even digitally. This works best with video conferencing solutions that are very easy to use. Most tools also work directly through your browser, and after just a few clicks, you are right in the middle of a video meeting. The tools also offer helpful additional features such as a chat and screen sharing function or the ability to share content between meeting participants.

When you participate in our video conference or streaming, your data is also processed and stored on the servers of the respective service provider.

Exactly which data is stored depends on the solutions used. Each provider stores and processes different types and amounts of data. However, most providers usually store your name, address, contact details such as your email address or telephone number, and your IP address. Information about the device you are using, usage data such as which websites you visit, when you visit a website or which buttons you click on may also be stored. Data shared within the video conference (photos, videos, texts) may also be stored.

We will inform you about the duration of data processing below in connection with the service used, provided we have further information on this. In general, we only process personal data for as long as is absolutely necessary for the provision of our services and products. It is possible that the provider may store data about you according to its own criteria, over which we have no influence.

You always have the right to access, correct and delete your personal data. If you have any questions, you can also contact the responsible person for the video conference or streaming tool used at any time. Contact details can be found either in our specific privacy policy or on the website of the respective provider.

You can delete, deactivate or manage cookies used by providers for their functions in your browser. Depending on which browser you use, this works in different ways. Please note, however, that not all functions may then work as usual.

Google Meet

We use Google Meet from Google Inc. on our website. For the European region, Google Ireland Limited (Gordon House, Barrow Street Dublin 4, Ireland) is responsible for all Google services.

Google also processes your data in the USA, among other places. Google is an active participant in the EU-US Data Privacy Framework, which regulates the correct and secure transfer of personal data from EU citizens to the USA. You can find more information on this at https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en.

Google also uses standard contractual clauses (= Art. 46(2) and (3) GDPR). Standard contractual clauses (SCC) are model templates provided by the EU Commission and are intended to ensure that your data complies with European data protection standards even when it is transferred to and stored in third countries (such as the United States). Through the EU-US Data Privacy Framework and the Standard Contractual Clauses, Google undertakes to comply with European data protection standards when processing your relevant data, even if the data is stored, processed and managed in the USA. These clauses are based on an implementing decision by the European Commission. You can find the decision and the corresponding standard contractual clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?locale=de

The Google Ads Data Processing Terms, which refer to the standard contractual clauses, can be found at https://business.safety.google/intl/de/adsprocessorterms/

You can find out more about the data processed through the use of Google Meet in the privacy policy at https://policies.google.com/privacy?hl=de.

We have concluded a data processing agreement (DPA) with Google in accordance with Art. 28 of the General Data Protection Regulation (GDPR). You can read about what exactly a DPA is and, above all, what must be included in a DPA in our general section "Data Processing Agreement (DPA)".

This agreement is required by law because Google processes personal data on our behalf. It clarifies that Google may only process data it receives from us in accordance with our instructions and must comply with the GDPR. The link to the data processing agreement (DPA) can be found at https://workspace.google.com/terms/dpa_terms.html.

Microsoft Teams

We use Microsoft Teams, a service for online meetings and video conferencing, on our website. The service provider is the American company Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA.

Microsoft also processes your data in the USA, among other places. Microsoft is an active participant in the EU-US Data Privacy Framework, which regulates the correct and secure transfer of personal data from EU citizens to the USA. You can find more information on this at https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en.

Microsoft also uses standard contractual clauses (= Art. 46(2) and (3) GDPR). Standard contractual clauses (SCC) are model templates provided by the EU Commission and are intended to ensure that your data complies with European data protection standards even when it is transferred to and stored in third countries (such as the US). Through the EU-US Data Privacy Framework and the Standard Contractual Clauses, Microsoft undertakes to comply with European data protection standards when processing your relevant data, even if the data is stored, processed and managed in the USA. These clauses are based on an implementing decision by the European Commission. You can find the decision and the corresponding standard contractual clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?locale=de

For more information on Microsoft's standard contractual clauses, please visit https://learn.microsoft.com/en-us/compliance/regulatory/offering-eu-model-clauses

You can find out more about the data processed through the use of Microsoft in the privacy policy at https://privacy.microsoft.com/de-de/privacystatement.

Slack

We use Slack, a streaming and communication platform. The service provider is the American company Slack Technologies Limited, with its Irish headquarters at One Park Place, Upper Hatch Street, Dublin 2, Ireland.

Slack also processes data in the USA, among other places. We would like to point out that, in the opinion of the European Court of Justice, there is currently no adequate level of protection for data transfers to the USA. This may entail various risks for the legality and security of data processing.

As the basis for data processing by recipients based in third countries (outside the European Union, Iceland, Liechtenstein, Norway, i.e. in particular in the USA) or data transfer to such countries, Slack uses standard contractual clauses approved by the EU Commission (= Art. 46 (2) and (3) GDPR). These clauses oblige Slack to comply with EU data protection standards when processing relevant data outside the EU. These clauses are based on an implementing decision of the European Commission. You can find the decision and the clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?locale=de

You can find out more about the data processed through the use of Slack in the privacy policy at https://slack.com/intl/de-at/legal.

We have concluded a data processing agreement (DPA) with Slack in accordance with Art. 28 of the General Data Protection Regulation (GDPR). You can read about what exactly a DPA is and, above all, what must be included in a DPA in our general section "Data Processing Agreement (DPA)".

This agreement is required by law because Slack processes personal data on our behalf. It clarifies that Slack may only process data it receives from us in accordance with our instructions and must comply with the GDPR. The link to the data processing agreement (DPA) can be found at https://slack.com/intl/de-de/terms-of-service/data-processing.

Zoom

We use the Zoom video conferencing tool from the American software company Zoom Video Communications for our website. The company is headquartered in San Jose, California, at 55 Almaden Boulevard, 6th Floor, CA 95113. Thanks to Zoom, we can easily hold video conferences with customers, business partners, clients and employees without having to install any software. In this privacy policy, we go into more detail about the service and inform you about the most important aspects relevant to data protection.

Zoom is one of the world's best-known video conferencing solutions. With the "Zoom Meetings" service, we can hold online video conferences with you, for example, but also with employees or other users via a digital conference room. This makes it very easy for us to get in touch digitally, discuss various topics, send text messages or even make phone calls. Zoom also allows you to share your screen, exchange files and use a whiteboard.

It is important to us that we can communicate with you quickly and easily. And that is exactly what Zoom offers us. The software programme also works directly via a browser. This means we can simply send you a link and start the video conference right away. In addition, additional functions such as screen sharing or file exchange are of course also very practical.

When you use Zoom, your data is also collected so that Zoom can provide its services. On the one hand, this is data that you consciously provide to the company. This includes, for example, your name, telephone number or email address. However, data is also automatically transmitted to Zoom and stored. This includes, for example, technical data from your browser or your IP address. Below, we go into more detail about the data that Zoom can collect and store about you:

If you provide data such as your name, user name, email address or telephone number, this data will be stored by Zoom. Content that you upload while using Zoom is also stored. This includes, for example, files or chat logs.

In addition to the IP address mentioned above, the technical data that Zoom automatically stores includes the MAC address, other device IDs, device type, which operating system you use, which client you use, camera type, microphone and speaker type. Your approximate location is also determined and stored. Furthermore, Zoom also stores information about how you use the service. For example, whether you "zoom" via desktop or smartphone, whether you use a phone call or VoIP, whether you participate with or without video, or whether you request a password. Zoom also records so-called metadata such as the duration of the meeting/call, the start and end of meeting participation, the meeting name and chat status.

Zoom mentions in its own privacy policy that the company does not use advertising cookies or tracking technologies for its services. These tracking methods are only used on its own marketing websites, such as https://explore.zoom.us/docs/de-de/home.html. Zoom does not sell personal data or use it for advertising purposes.

Zoom does not specify a specific time frame in this regard, but emphasises that the data collected will be stored for as long as necessary to provide the services or for its own purposes. The data will only be stored for longer if required for legal reasons.

Zoom generally stores the collected data on American servers, but data may be sent to different data centres around the world.

If you do not want data to be stored during the Zoom meeting, you must refrain from participating in the meeting. However, you always have the right and the option to have all your personal data deleted. If you have a Zoom account, you can find instructions on how to delete your account at https://support.zoom.us/hc/en-us/articles/201363243-How-Do-I-Delete-Terminate-My-Account.

Please note that when using this tool, your data may also be stored and processed outside the EU. Most third countries (including the USA) are not considered secure under current European data protection law. Data may therefore not simply be transferred to, stored and processed in unsafe third countries unless there are appropriate safeguards (such as EU standard contractual clauses) between us and the non-European service provider.

If you have consented to your data being processed and stored by the video or streaming solution, this consent is considered the legal basis for data processing (Art. 6(1)(a) GDPR). In addition, we may also offer video conferencing as part of our services if this has been contractually agreed with you in advance (Art. 6(1)(b) GDPR). In principle, your data is also stored and processed on the basis of our legitimate interest (Art. 6 (1) (f) GDPR) in fast and effective communication with you or other customers and business partners, but only to the extent that you have at least consented to this.

Zoom also processes your data in the USA, among other places. Zoom is an active participant in the EU-US Data Privacy Framework, which regulates the correct and secure transfer of personal data from EU citizens to the USA. For more information, please visit https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en.

In addition, Zoom uses standard contractual clauses (SCCs) (Art. 46(2) and (3) GDPR). Standard contractual clauses (SCC) are model templates provided by the EU Commission and are intended to ensure that your data complies with European data protection standards even if it is transferred to third countries (such as the USA) and stored there. Through the EU-US Data Privacy Framework and the Standard Contractual Clauses, Zoom undertakes to comply with European data protection standards when processing your relevant data, even if the data is stored, processed and managed in the USA. These clauses are based on an implementing decision by the European Commission. You can find the decision and the corresponding standard contractual clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?locale=de.

We hope we have provided you with an overview of data processing by Zoom. Of course, the company's privacy policy may change at any time. Therefore, we recommend that you also refer to Zoom's privacy policy at https://explore.zoom.us/de/privacy/ for more information about the data processed and the standard contractual clauses.

We have concluded a data processing agreement (DPA) with Zoom in accordance with Art. 28 of the General Data Protection Regulation (GDPR). You can read about what exactly a DPA is and, above all, what must be included in a DPA in our general section "Data Processing Agreement (DPA)".

This agreement is required by law because Zoom processes personal data on our behalf. It clarifies that Zoom may only process data it receives from us in accordance with our instructions and must comply with the GDPR. You can find out more about the data processing agreement (DPA) with Zoom at https://sdpc.a4l.org/agreements/2023-02-27_2547_1974_signed_agreement_file.pdf.

The controller collects and processes the personal data of applicants for the purpose of handling the application process. This involves the processing of personal data that the applicant has provided to UnternehmerTUM (CV, references, questionnaires, interviews, previous activities) or career-related information that the controller has obtained from publicly available sources (e.g. professional social media networks, application websites, etc.).

This also includes information that is publicly available and contains job-related data, such as a profile on professional social media networks.

Processing may also be carried out electronically. This is particularly the case if an applicant submits the relevant application documents to the controller electronically, for example by email.

If the controller concludes an employment contract with an applicant, the data transmitted will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If the controller does not conclude an employment contract with the applicant, the application documents will be automatically deleted six months after notification of the rejection decision, provided that no other legitimate interests of the controller prevent deletion.

Other legitimate interests in this sense include, for example, the burden of proof in proceedings under the General Equal Treatment Act (AGG).

Personio

The data you enter in the application form is first transferred to our servers. The data is then transferred via an interface (API) to our personnel software Personio from Personio SE & Co. KG, Seidlstraße 3, 80335 Munich (hereinafter referred to as "Personio" - https://www.personio.de/impressum/).

Personio's privacy policy can be found here:

https://www.personio.de/datenschutzerklaerung/.

Personio uses Amazon Web Services Europe (AWS) as its hosting provider. According to Personio, AWS data centres are certified to DIN ISO/IEC 27001 and DIN ISO/IEC 27018, among other standards, and guarantee the highest level of data protection security. In addition, all customer data is stored on servers within the European Union. According to its own statement, Personio takes additional technical and organisational measures to ensure the security of processing. Further information is available here:

https://assets.ctfassets.net/p03bi75xct27/56BL9DoIRmvpSdMGaoXOGb/d37538c416fad1dd671eacba1b7073e6/2022_AWS_DataSecurity_Brochure_DE-2.pdf

We have concluded a data processing agreement with Personio. The legal basis for data processing is Art. 6 (1) (b) GDPR.

talent pool

The talent pool is used to match your applicant profile with relevant future positions. If there is a match, we will contact you again.

If you expressly wish to be included in our talent pool by confirming "storage in the talent pool" in an email after rejection, we will store your data until revoked, but for a maximum of 12 months. You will be informed one month before expiry and can thus extend the storage of your data in the talent pool for a further 12 months. After expiry of the term, your data will be deleted automatically and without separate notification.

The legal basis for the processing of your application documents is Art. 6 (1) (b) and Art. 88 (1) GDPR in conjunction with § 26 (1) (1) BDSG.

We use Google Maps from Google Inc. on our website. For Europe, Google Ireland Limited (Gordon House, Barrow Street Dublin 4, Ireland) is responsible for all Google services. Google Maps allows us to show you locations more effectively and thus tailor our service to your needs. When you use Google Maps, data is transferred to Google and stored on Google's servers. Here we would like to explain in more detail what Google Maps is, why we use this Google service, what data is stored and how you can prevent this.

Google Maps is an internet map service provided by Google. With Google Maps, you can search for the exact locations of cities, landmarks, accommodation or businesses online via a PC, tablet or app. If businesses are listed on Google My Business, additional information about the company is displayed alongside the location. To show how to get there, map sections of a location can be embedded in a website using HTML code. Google Maps shows the Earth's surface as a road map or as an aerial or satellite image. Thanks to Street View images and high-quality satellite images, very accurate representations are possible.

All our efforts on this page are aimed at providing you with a useful and meaningful experience on our website. By integrating Google Maps, we can provide you with the most important information about various locations. You can see at a glance where our company is based. The directions always show you the best or fastest way to get to us. You can call up directions for routes by car, public transport, on foot or by bicycle. For us, providing Google Maps is part of our customer service.

In order for Google Maps to offer its service in full, the company must collect and store data from you. This includes the search terms you enter, your IP address and your latitude and longitude coordinates. If you use the route planner function, the start address you enter is also stored. However, this data is stored on the Google Maps website. We can only inform you about this, but we cannot influence it. Since we have integrated Google Maps into our website, Google sets at least one cookie (name: NID) in your browser. This cookie stores data about your user behaviour. Google primarily uses this data to optimise its own services and to provide you with individual, personalised advertising.

Google's servers are located in data centres around the world. However, most servers are located in America. For this reason, your data is increasingly stored in the USA. You can find out exactly where Google's data centres are located here: https://datacenters.google/

Google distributes the data across various data carriers. This makes the data more quickly accessible and better protected against any attempts at manipulation. Each data centre also has special emergency programmes. For example, if there are problems with Google's hardware or a natural disaster paralyses the servers, the data remains fairly secure and protected.

Google stores some data for a specified period of time. For other data, Google only offers the option of manually deleting it. The company also anonymises information (such as advertising data) in server logs by deleting part of the IP address and cookie information after 9 or 18 months.

With the automatic deletion function for location and activity data introduced in 2019, information about location and web/app activity is stored for either 3 or 18 months, depending on your decision, and then deleted. You can also manually delete this data from your history at any time via in your Google account. If you want to completely prevent your location from being tracked, you must pause the "Web & App Activity" section in your Google account. Click on "Data & personalisation" and then on the "Activity settings" option. Here you can turn activities on or off.

You can also disable, delete or manage individual cookies in your browser. Depending on which browser you use, this works slightly differently. Under the "Cookies" section, you will find the relevant links to the respective instructions for the most popular browsers.

If you do not want cookies at all, you can set your browser to always inform you when a cookie is about to be set. This allows you to decide whether to allow each individual cookie or not.

We use Eventbrite, an online platform for event and ticket management, for our website. The service provider is the American company Eventbrite Inc., 535 Mission Street, 8th Floor, San Francisco, CA 94103, USA. For European legislation, the American company is represented by the Irish company Eventbrite Operations Limited (97 South Mall Cork, T12 XV54, Ireland).

Eventbrite processes your data in the USA, among other places. Eventbrite is an active participant in the EU-US Data Privacy Framework, which regulates the correct and secure transfer of personal data from EU citizens to the USA. You can find more information on this at https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en.

Eventbrite also uses standard contractual clauses (= Art. 46(2) and (3) GDPR). Standard contractual clauses (SCC) are model templates provided by the EU Commission and are intended to ensure that your data complies with European data protection standards even when it is transferred to and stored in third countries (such as the US). Through the EU-US Data Privacy Framework and the Standard Contractual Clauses, Eventbrite undertakes to comply with European data protection standards when processing your relevant data, even if the data is stored, processed and managed in the USA. These clauses are based on an implementing decision by the European Commission. You can find the decision and the corresponding standard contractual clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?locale=de.

For more information on Eventbrite's standard contractual clauses, please refer to the data processing terms at https://www.eventbrite.com/support/articles/en_US/Troubleshooting/data-processing-addendum-for-organizers?lg=en_US.

For more information about the data processed through the use of Eventbrite, please refer to the privacy policy at https://www.eventbrite.de/help/de/articles/460838/datenschutzrichtlinien-von-eventbrite/.

We use the ticketing platform provided by:

ECENT GmbH
Zentnerstr. 1,
80798 Munich.

Ecent's terms and conditions can be found here: https://ecent.eu/agb. Further information on Ecent's data protection policy can be found here: https://ecent.eu/datenschutz

In individual cases, we use the DocuSign transaction management platform. The service provider is the American company DocuSign, Inc., 221 Main Street Suite 1000 San Francisco, CA 94105, USA.

DocuSign also processes your data in the USA, among other places. We would like to point out that, in the opinion of the European Court of Justice, there is currently no adequate level of protection for data transfers to the USA. This may entail various risks for the legality and security of data processing.

DocuSign uses standard contractual clauses (= Art. 46 (2) and (3) GDPR) as the basis for data processing by recipients based in third countries (outside the European Union, Iceland, Liechtenstein, Norway, i.e. in particular in the USA) or for data transfers to such countries. Standard contractual clauses (SCC) are model templates provided by the EU Commission and are intended to ensure that your data complies with European data protection standards even when it is transferred to and stored in third countries (such as the USA). Through these clauses, DocuSign undertakes to comply with European data protection standards when processing your relevant data, even if the data is stored, processed and managed in the USA. These clauses are based on an implementing decision by the European Commission. You can find the decision and the corresponding standard contractual clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?locale=de

For more information on DocuSign's standard contractual clauses, please visit https://www.docusign.com/legal/terms-and-conditions/schedule-docusign-gen-negotiate/attachment-data-protection/.

You can find out more about the data processed through the use of DocuSign in the privacy policy at https://www.docusign.com/privacy/.

We have concluded a data processing agreement (DPA) with DocuSign in accordance with Art. 28 of the General Data Protection Regulation (GDPR). You can read about what exactly a DPA is and, above all, what must be included in a DPA in our general section "Data Processing Agreement (DPA)".

This agreement is required by law because DocuSign processes personal data on our behalf. It clarifies that DocuSign may only process data that it receives from us in accordance with our instructions and must comply with the GDPR. The link to the Data Processing Agreement (DPA) can be found at https://www.docusign.com/legal/terms-and-conditions/schedule-docusign-signature/attachment-data-protection/.

We also use Google Docs, an online document editor, for our business. The service provider is the American company Google Inc. For the European region, Google Ireland Limited (Gordon House, Barrow Street Dublin 4, Ireland) is responsible for all Google services.

Google processes your data in the United States, among other places. Google is an active participant in the EU-US Data Privacy Framework, which regulates the correct and secure transfer of personal data from EU citizens to the United States. You can find more information on this at https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en.

Google also uses standard contractual clauses (= Art. 46(2) and (3) GDPR). Standard contractual clauses (SCC) are model templates provided by the EU Commission and are intended to ensure that your data complies with European data protection standards even when it is transferred to and stored in third countries (such as the United States). Through the EU-US Data Privacy Framework and the Standard Contractual Clauses, Google undertakes to comply with European data protection standards when processing your relevant data, even if the data is stored, processed and managed in the USA. These clauses are based on an implementing decision by the European Commission. You can find the decision and the corresponding standard contractual clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?locale=de

The Google Ads Data Processing Terms, which refer to the standard contractual clauses, can be found at https://business.safety.google/intl/de/adsprocessorterms/

For more information about the data processed through the use of Google Docs, please refer to the privacy policy at https://policies.google.com/privacy.

We also use Google Workspace productivity and collaboration tools for our business. The service provider is the American company Google Inc. For the European region, Google Ireland Limited (Gordon House, Barrow Street Dublin 4, Ireland) is responsible for all Google services.

Google also processes your data in the USA, among other places. Google is an active participant in the EU-US Data Privacy Framework, which regulates the correct and secure transfer of personal data from EU citizens to the USA. You can find more information on this at https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en.

In addition, Google uses standard contractual clauses (Art. 46(2) and (3) GDPR). Standard contractual clauses (SCC) are model templates provided by the EU Commission and are intended to ensure that your data complies with European data protection standards even when it is transferred to and stored in third countries (such as the United States). Through the EU-US Data Privacy Framework and the Standard Contractual Clauses, Google undertakes to comply with European data protection standards when processing your relevant data, even if the data is stored, processed and managed in the USA. These clauses are based on an implementing decision by the EU Commission. You can find the decision and the corresponding standard contractual clauses here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?locale=de

The Google Ads Data Processing Terms, which refer to the standard contractual clauses, can be found at https://business.safety.google/intl/de/adsprocessorterms/

For more information about the data processed through the use of Google Workspace, please refer to the privacy policy at https://policies.google.com/privacy.

We use Typeform, a survey software, for individual registration and application processes. The service provider is the Spanish company Typeform, 163 Carrer de Bac de Roda, Barcelona, Spain. You can find out more about the data processed through the use of Typeform in the privacy policy at https://admin.typeform.com/to/dwk6gt.

We also use the services of Tally Tally BV, August Van Lokerenstraat 71, 9050 Ghent, Belgium, to create and provide surveys and forms (e.g. for speaker placement).

Tally enables us to create user-friendly forms and efficiently manage the data transmitted via them. Tally processes the data entered via the surveys and forms exclusively on our behalf and acts as a processor within the meaning of Art. 28 GDPR. The data is stored on servers within the European Union and is encrypted both during transmission and at rest. Tally does not use cookies for tracking and does not share personal data with third parties. The use of Tally is GDPR-compliant.

Further information on data protection at Tally can be found at: https://tally.so/help/privacy-policy and https://tally.so/help/gdpr

The controller processes and stores the personal data of the data subject only for the period necessary to achieve the purpose of storage or as provided for by the European directive and regulation legislator or another legislator in laws or regulations to which the controller is subject.

If the storage purpose no longer applies or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

In the following privacy policy, we provide you with transparent information about the legal principles and regulations, i.e. the legal basis of the General Data Protection Regulation, which enable us to process personal data.
With regard to EU law, we refer to REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016. You can, of course, read this EU General Data Protection Regulation online at EUR-Lex, the gateway to EU law, at https://eur-lex.europa.eu/legal-content/DE/ALL/?uri=celex%3A32016R0679.

We only process your data if at least one of the following conditions applies:

1. Consent (Art. 6(1)(a) GDPR): You have given us your consent to process data for a specific purpose. An example would be the storage of your data entered in a contact form.

1. Contract (Art. 6(1)(b) GDPR): We process your data in order to fulfil a contract or pre-contractual obligations with you. For example, if we conclude a purchase contract with you, we need personal information in advance.

1. Legal obligation (Art. 6(1)(c) GDPR): We process your data if we are subject to a legal obligation. For example, we are legally obliged to retain invoices for accounting purposes. These usually contain personal data.

1. Legitimate interests (Art. 6(1)(f) GDPR): In the case of legitimate interests that do not restrict your fundamental rights, we reserve the right to process personal data. For example, we need to process certain data in order to operate our website securely and economically. This processing is therefore a legitimate interest.

If we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)) or if processing takes place in connection with the use of third-party services or the disclosure or transfer of data to other persons, bodies or companies, this will only be done in accordance with the legal requirements. Subject to express consent or contractually or legally required transfer, we only process or have the data processed in third countries with a recognised level of data protection, contractual obligations through so-called standard protection clauses of the EU Commission, in the presence of certifications or binding internal data protection regulations. (Art. 44 to 49 GDPR, information page of the EU Commission: https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection_de

We use HTTPS (Hypertext Transfer Protocol Secure) to transmit data securely over the Internet.
This means that the entire transfer of all data from your browser to our web server is secure.

This means that we have introduced an additional layer of security and comply with data protection through technology design (Article 25(1) GDPR). By using TLS (Transport Layer Security), an encryption protocol for secure data transmission on the Internet, we can ensure the protection of confidential data. If you would like to know more about encryption, we recommend searching Google for "Hypertext Transfer Protocol Secure wiki" to find useful links to further information.

In accordance with Articles 13 and 14 of the GDPR, we hereby inform you of the following rights to which you are entitled in order to ensure fair and transparent data processing:

You have the right to

1. request information about the categories of data processed, the purposes of processing, any recipients of the data, and the planned storage period (Article 15 GDPR);

1. request the rectification or completion of inaccurate or incomplete data (Art. 16 GDPR);

1. withdraw your consent at any time with effect for the future (Art. 7(3) GDPR);

1. to object to data processing that is to be carried out on the basis of a legitimate interest for reasons arising from your particular situation (Art. 21(1) GDPR);

1. to request the erasure of data in certain cases within the scope of Art. 17 GDPR – in particular if the data is no longer necessary for the intended purpose or is being processed unlawfully, or if you have revoked your consent in accordance with (c) above or have lodged an objection in accordance with (d) above;

1. to request the restriction of data under certain conditions, insofar as erasure is not possible or the obligation to erase is disputed (Art. 18 GDPR);

1. to data portability, i.e. you can receive the data you have provided to us in a commonly used machine-readable format such as CSV and, if necessary, transfer it to others (Art. 20 GDPR);

1. to lodge a complaint with the competent supervisory authority regarding data processing.

The supervisory authority responsible for the controller is:

Bavarian State Office for Data Protection Supervision

Promenade 18

91522 Ansbach

Germany

Telephone: +49 (0) 981 180093-0

Fax: +49 (0) 981 180093-800

E-Mail poststelle@lda.bayern.de